Free, ungated, copy-paste ready
Roof Inspection Report Template
The Roof Inspection Report Template is a ready-to-use document that residential roofing contractors — storm and retail — can fill out on-site to document the true condition of a roof. Instead of scribbling notes on a business card or relying on memory, you capture every component, every hail hit, and every photo reference in one consistent format your whole crew uses. A clean, thorough report does three things: it justifies your recommendation to the homeowner, it stands up when an adjuster or a skeptical customer questions your findings, and it protects you if a job is later disputed. This template works for a paid retail inspection or a free storm-damage assessment. Copy it, drop in your company details, and standardize how every inspector on your team writes up a roof. Every bracketed field is a prompt to fill in — nothing is gated, nothing is watered down.
Property & Inspection Header
Property Address: [street, city, state, ZIP]
Homeowner / Insured Name: [name] | Phone: [phone] | Email: [email]
Inspection Date: [date] | Inspector: [name] | Cert / License #: [number]
Inspection Type: [Retail / Storm claim / Real-estate / Maintenance] | Date of Loss (if storm): [date]
Insurance Carrier: [carrier] | Claim #: [claim number] | Policy #: [policy number]
Roof Access: [ladder / walked / drone] | Weather & temp at inspection: [conditions]
Roof System Profile
Roof covering: [3-tab asphalt / architectural (laminate) asphalt / standing-seam or exposed-fastener metal / concrete or clay tile / wood shake / low-slope TPO-EPDM-mod-bit]
Predominant pitch: [x/12] | Stories: [#] | Total roof area: [## squares] (measured by [tape / EagleView / drone])
Number of existing layers: [#] | Deck substrate: [OSB / plywood / plank / spaced sheathing] | Deck thickness: [in.]
Estimated roof age: [# years] | Manufacturer / product if identifiable: [brand / line] | Approx. remaining service life: [# years]
Ventilation: [ridge vent / box vents / turbine / power / soffit intake] | Balance: [balanced / intake-short / exhaust-short]
Component-by-Component Findings
Field shingles: [condition] — note granule loss, thermal cracking, creasing, curling, blistering, and hail bruising
Ridge & hip caps: [condition] — cracked or displaced caps, exposed nails, prior repairs
Valleys ([open metal / closed-cut / woven]): [condition] — rust, debris, cracking, sealant failure
Flashings — step, headwall / apron, chimney counter, kickout: [condition]; note missing kickouts and reused or rusted metal
Penetrations — pipe boots, B-vent / furnace flue, kitchen and bath exhaust, satellite mount: [condition]; note cracked neoprene collars
Gutters, downspouts & drip edge: [condition] — dents, granule accumulation, separations, missing drip edge
Decking & sheathing (from attic if accessible): [condition] — sag, delamination, daylight, active leaks, moisture staining
Storm Damage Documentation (storm claims only)
Test square: [10' x 10'] chalked on the [north / south / east / west] slope at [location]; repeat one per slope
Hail impacts per test square by slope — N [#] / S [#] / E [#] / W [#]; note bruise diameter and any mat fracture
Wind damage: [# of creased, torn, or missing shingles]; note exposed mat and unsealed tabs by slope
Directional pattern: predominant impact / wind direction [direction], consistent with reported storm date [date]
Collateral soft-metal evidence: gutters, downspouts, gutter aprons, vents, AC condenser fins, window screens, fascia, mailbox — [findings]
Photo & Evidence Index
Photo numbering: [Photo 01, 02, 03 …]; each finding above references its photo number(s)
Required overviews: full front / rear / left / right elevations and each roof slope
Required close-ups: chalked test squares, individual hail hits with a coin for scale, damaged flashings and penetrations, collateral soft metals
Measurement source: [EagleView / drone report / hand measurements] — attach diagram; report # [number]
Attic / interior: photos of any active leaks, staining, or deck damage with location noted
Assessment, Recommendation & Homeowner Acknowledgment
Overall condition: [Serviceable / Repairable / Recommend full replacement]
Basis: [summarize the findings driving the recommendation — e.g., functional hail damage exceeding a repairable threshold, widespread mat fracture, age and condition]
Code items triggered by scope: [drip edge / ice-and-water barrier / decking re-nail or replacement / ventilation] — verify against the jurisdiction's adopted code
Recommended scope: [full replacement / single-slope replacement / targeted repair]; recommended materials: [brand / line, underlayment, ventilation]
Inspector signature: __________________ Date: [date]
Homeowner acknowledgment: I received a copy of this report. (Acknowledgment of receipt only — this is not an authorization to perform work or to bill an insurer.) Signature: __________________ Date: [date]
This is a customizable template for documenting a roof inspection, not legal advice or a substitute for a licensed inspection where one is required. Findings, code references, and any insurance-related statements should be verified by qualified personnel, and you should have counsel or a licensed professional review your report format before relying on it in a claim or dispute.
Put it to work.
Copy the template into your inspection app or a printable PDF and replace every [bracketed] field with your company details and the property specifics.
Walk the roof (or fly it) and complete the component and storm sections in order, photographing each finding and recording its photo number as you go.
Finish with the assessment and recommendation, have the homeowner sign the acknowledgment of receipt, and deliver a copy the same day.
Questions, answered.
Is this roof inspection report template really free and complete?
Yes — the full document is on this page with every field included. Copy it, brand it, and use it today. There's no email gate and no sample-only version.
Can I use it for both storm and retail inspections?
Yes. Use the storm-damage section for hail and wind claims; skip it for a paid retail or real-estate inspection and keep the component findings and recommendation sections.
Does a signed report authorize the work or the insurance claim?
No. The homeowner signature only acknowledges they received the report. Authorization to perform work and to bill an insurer should be handled by a separate contract or work authorization.
How many photos should I attach?
Enough to support every finding — at minimum full elevations, each slope, chalked test squares, and a close-up of each damaged component with something for scale. Number them and reference the numbers in your findings.
Will this hold up with an insurance adjuster?
A consistent, photo-referenced report is far more credible than loose notes, but the adjuster still makes the coverage decision. Keep findings factual and verify any code references against the local adopted code.
Stop re-typing it every time.
The Roofing OS turns this into a mobile inspection flow that auto-fills your company details, numbers and attaches your photos, and generates the finished, branded report before you're off the ladder.